Top AI tools for Administrative Assistant

DocuBase.AI is an intelligent document analysis platform that converts various document formats into actionable answers using advanced AI technology. It offers automatic text extraction, multi-language support, and question-answer generation capabilities.

• Free Trial

Useful Formulas accelerates your workflow by providing ready-to-use spreadsheet formulas for both Excel and Google Sheets, enabling fast automation of repetitive tasks.

• Free Trial
• From 19$

Clean Email is an email management tool that uses AI to help users efficiently sort, declutter, and organize overloaded inboxes while safeguarding privacy. It automates cleaning tasks, unsubscribes from unwanted messages, and provides smart filters for all major email platforms.

• Paid

Lightkey is an AI-powered offline writing assistant that predicts up to 18 words ahead while learning your unique writing style. It offers real-time corrections and supports multiple applications including Microsoft Office, Chrome, and Edge.

• Freemium

Gumdrop is an AI-powered SMS assistant that helps manage schedules, make reservations, and handle various tasks through simple text messages, integrating seamlessly with Google Calendar.

• Free Trial
• From 5$

Sophiie AI is an advanced virtual receptionist service that handles business calls with human-like interaction, offering features like instant answering, call scheduling, and comprehensive call management solutions.

• Contact for Pricing

Smart Paste streamlines data entry work by automating form filling and data extraction for any web or PDF document, drastically saving time and effort.

• Freemium
• From 4$

PDFxtract utilizes advanced Generative AI to extract printed text, handwriting, and data from PDF documents, converting them into structured formats like Excel and CSV for efficient data analysis.

• Other

NatterGPT is an AI executive assistant that makes and handles business phone calls, navigates phone menus, and provides detailed call reports. It can manage both inbound and outbound calls with automated customer interactions.

• Paid
• From 49$

Ursule is an AI-powered intelligent assistant that helps create content for blogs, articles, websites, and social media in 37 languages, featuring advanced text generation, translation, and image creation capabilities.

• Freemium
• From 30$

UseDesktop is an AI-powered computer-use agent that automates your daily desktop tasks using plain English, requiring no coding expertise. This intuitive tool streamlines routine operations such as data extraction, report generation, scheduling, and repetitive workflows.

• Other

Mauju Invoice offers user-friendly, feature-rich invoicing and time tracking software, designed to help businesses create professional invoices, automate billing, and monitor cash flow efficiently.

• Free Trial
• From 4$

UPDF is an AI-powered PDF editor available across multiple platforms (Windows, Mac, iOS, Android). It offers a comprehensive suite of PDF tools and AI features.

• Freemium

WhatsGPT integrates ChatGPT's capabilities into messaging platforms, allowing users to interact with AI through WhatsApp and Telegram with features like voice messages and image processing.

• Freemium

Focus Fox is an AI assistant that creates Google Calendar events from WhatsApp messages. It boosts productivity by automating calendar management and reducing distractions.

• Free

Breezemail is an AI-powered email management tool that automatically categorizes emails, keeping important messages in your inbox while organizing others into smart categories using ChatGPT technology.

• Free Trial
• From 12$

EmailCharlie is an AI-powered email assistant that helps users manage their inbox by providing quick and efficient responses to emails.

• Freemium

RingleDingle is an AI-powered platform that creates personalized greeting cards featuring custom illustrations and unique songs, combining traditional card-giving with modern digital experiences.

• Usage Based
• From 5$

AIReception is an AI-powered virtual receptionist platform that provides 24/7 customer service with human-like voice interactions, helping businesses manage calls efficiently and professionally.

• Paid
• From 29$

Resume.io is an AI-powered resume builder that helps job seekers create professional, ATS-friendly resumes and cover letters in minutes. Increase your chances of getting hired with tested templates and pre-written content.

• Freemium
• From 25$

FillBot is an AI-powered tool that automates form filling across various websites and platforms. It saves time, reduces errors, and enhances workflow efficiency by automatically populating forms from uploaded documents.

• Paid
• From 4$

DateAlarm enables users to set powerful, customizable alarms for any specific date on their iPhone, ensuring that important events are never missed.

• Paid

Automaited automates document-centric business processes by capturing, validating, and integrating document data directly into your workflows, reducing errors and boosting efficiency.

• Contact for Pricing

SmartScripter is an AI-driven web application that generates scripts in various programming languages, including Excel VBA, Google Apps Script, JavaScript, React.js, Bash, PowerShell, SQL, and Python, to streamline workflows and automate tasks.

• Freemium
• From 4$

Hana is an AI-powered assistant that integrates with Google Chat to enhance team collaboration and productivity, offering features like document analysis, image understanding, and custom memory recall using GPT-4 technology.

• Freemium
• From 7$

Smallpdf offers a suite of 21 tools to convert, compress, edit, and sign PDFs for free. Simplify your document management with a user-friendly interface and secure processing.

• Free Trial

Twine is an AI-powered app launcher that integrates ChatGPT functionality with your device's homescreen, allowing quick access to smart tasks, notes, and personal information management.

• Free

DigiParser is an AI-powered OCR tool that extracts data from documents and emails, automating business processes with a no-code workflow builder.

• Freemium
• From 29$

AlgoDocs is an AI-powered document processing platform that automates data extraction from business documents with up to 97% accuracy. It handles various document types including PDFs, scanned documents, and images without requiring templates or training.

• Freemium
• From 23$

Snapsked uses AI to extract action items from screenshots, emails, chats, and web pages, adding them directly to your calendar. Organize all your tasks in one place.

• Free

Professionally is an AI-powered email writing assistant that helps users craft contextually appropriate emails by adjusting tone and style with various presets including formal, casual, empathetic, apologetic, confident, persuasive, and humorous.

• Paid

19Pine is an AI-powered customer service assistant that handles calls to lower bills, cancel subscriptions, and resolve support issues, eliminating long hold times and frustrating transfers.

• Freemium
• From 25$

SummyMonkey streamlines your workflow by summarizing audio recordings and emails. It offers tools to convert talks into text, condense multiple emails, and interact with compiled email insights.

• Freemium
• From 10$

FillGenius is an AI-powered form automation tool that enables users to fill multiple forms with a single click by intelligently detecting and populating form fields with pre-saved data.

• Freemium

PolitePost is an AI-powered email refinement tool that helps users transform rough drafts into polished, professional workplace communications.

• Free

PassportMaker is an AI-powered tool that automatically generates government-compliant passport and ID photos. It offers features like background adjustment, clothing changes, and precise face detection to create professional-quality photos instantly.

• Freemium

PaperSpace is an AI-powered document management platform that enables users to scan, organize, search, and chat with their documents, while providing automatic calendar reminders and secure collaboration features.

• Free Trial
• From 7$

Assista AI is a comprehensive virtual assistant that streamlines workflow by automating tasks, managing meetings, and integrating with popular workplace apps like Google Workspace, HubSpot, and Notion.

• Freemium
• From 19$

Flux is an AI-powered meeting assistant that automatically captures, transcribes, and summarizes meetings while enabling teams to search and interact with past conversations through AI chat functionality.

• Contact for Pricing

Sync.AI is a comprehensive business communication platform that integrates and enhances calendar, calls, and email with intelligent data synchronization and automation capabilities.

• Contact for Pricing

Online-RSVP is a user-friendly event website builder that allows users to design elegant RSVP pages, send invitations, and manage guest responses with ease. Perfect for weddings and events, it includes customizable templates, a streamlined guest dashboard, and privacy features.

• Freemium

Kotis Swag Platform streamlines the creation, management, warehousing, and distribution of custom branded merchandise for organizations, helping companies manage swag programs globally.

• Other

Proxy is a fully automated AI assistant that completes tasks and workflows via natural language processing. It handles various tasks such as scheduling, email management, research, and developer operations.

• Freemium
• From 20$

An AI-powered online tool that helps users create and verify compliant passport, visa, and ID photos from the comfort of their home, with automatic sizing and compliance checks.

• Free

EmailXpenC streamlines and automates expense reporting by integrating Excel and email directly with SAP Concur, offering fast, global, and offline-compatible solutions for importing expenses and receipts.

• Paid
• From 6$

IsThisPhishy uses AI-driven analysis to help users quickly detect phishing attempts by simply forwarding suspicious emails. Receive a detailed report in under two minutes and protect your confidential information from scams.

• Free

PDF Editify offers a user-friendly platform for fast and easy PDF editing, allowing users to fill, edit, sign, redact, OCR, and create PDF forms with a focus on simplicity and security.

• Freemium

i2OCR is a web-based tool that uses AI to extract editable and searchable text from images and scanned documents in over 100 languages.

• Free

FormsPal offers a comprehensive platform for creating, editing, and managing a wide variety of legal documents and forms, featuring an AI-powered assistant to streamline document preparation.

• Free Trial

Nowadays is an AI-powered corporate event planning platform that simplifies event organization by acting as an in-house planner, offering venue searches, and handling negotiations globally.

• Freemium