Top AI tools for Administrative Assistant

FillBot is an AI-powered tool that automates form filling across various websites and platforms. It saves time, reduces errors, and enhances workflow efficiency by automatically populating forms from uploaded documents.

• Paid
• From 4$

Hubit Plan is an intelligent task management service that combines a Telegram bot for quick task creation with AI-powered workflow optimization capabilities.

• Freemium

Morgen is an AI-powered calendar and time management platform that consolidates multiple calendars, tasks, and scheduling tools while using AI to create optimized daily plans based on user preferences and work patterns.

• Freemium
• From 9$

AlgoDocs is an AI-powered document processing platform that automates data extraction from business documents with up to 97% accuracy. It handles various document types including PDFs, scanned documents, and images without requiring templates or training.

• Freemium
• From 23$

Coverler is an AI-powered tool that generates custom cover letters in minutes, tailored to specific job descriptions and user experience. Boost your interview chances with unique, recruiter-approved letters.

• Paid
• From 8$

NewOCR.com is a free online OCR tool that converts scanned documents and images—including JPEG, PNG, GIF, TIFF, PDF, and DjVu—into editable text with no registration required and unlimited file uploads.

• Free

Talaera provides tailored online business English and cross-cultural communication training for professionals and global teams, helping organizations achieve clear, impactful workplace communication.

• Contact for Pricing

Advanced PDF Manager is a comprehensive Windows tool designed for efficiently merging, splitting, converting, and protecting PDF files, streamlining PDF organization and workflow.

• Paid

Smart Paste streamlines data entry work by automating form filling and data extraction for any web or PDF document, drastically saving time and effort.

• Freemium
• From 4$

ChandlerAi is a specialized tool focused on providing guidance and resources for crafting various types of emails. It offers insights into writing effective emails for customer success, appointments, sales pitches, outreach, and scheduling.

• Free

Dictation.io is a web-based speech recognition tool that accurately transcribes voice to text in real-time, supporting multiple languages and voice commands within Google Chrome.

• Free

FillGenius is an AI-powered form automation tool that enables users to fill multiple forms with a single click by intelligently detecting and populating form fields with pre-saved data.

• Freemium

goPDF is an AI-powered document management platform that offers tools for PDF conversion, document generation, blog writing, and screenshot capabilities. It features interactive PDF chat, HTML to PDF API, and automated workflow solutions.

• Freemium

UseDesktop is an AI-powered computer-use agent that automates your daily desktop tasks using plain English, requiring no coding expertise. This intuitive tool streamlines routine operations such as data extraction, report generation, scheduling, and repetitive workflows.

• Other

Smallpdf offers a suite of 21 tools to convert, compress, edit, and sign PDFs for free. Simplify your document management with a user-friendly interface and secure processing.

• Free Trial

Keepy is an AI-powered receipt management system that automatically processes and stores receipt data in Google Sheets through email, SMS, or Messenger submissions, combining AI recognition with human verification for accurate expense tracking.

• Freemium
• From 10$

Lido is an AI-powered PDF conversion tool that transforms PDF documents into structured Excel spreadsheets, automating data extraction and reducing manual entry errors.

• Freemium
• From 19$

Faxbeep is a free online service that enables users to test their fax machine's ability to send faxes by providing test numbers with instant online results. Designed for convenience, Faxbeep supports testing from anywhere in the world and displays faxes online within minutes.

• Free

EmailXpenC streamlines and automates expense reporting by integrating Excel and email directly with SAP Concur, offering fast, global, and offline-compatible solutions for importing expenses and receipts.

• Paid
• From 6$

Resume.io is an AI-powered resume builder that helps job seekers create professional, ATS-friendly resumes and cover letters in minutes. Increase your chances of getting hired with tested templates and pre-written content.

• Freemium
• From 25$

Docsmit enables users to send certified and first class USPS mail online quickly and efficiently, streamlining mail preparation, tracking, and delivery from any computer or mobile device.

• Usage Based

SmartScripter is an AI-driven web application that generates scripts in various programming languages, including Excel VBA, Google Apps Script, JavaScript, React.js, Bash, PowerShell, SQL, and Python, to streamline workflows and automate tasks.

• Freemium
• From 4$

Commabot is an intelligent CSV and spreadsheet management platform that combines a clean interface with AI-powered assistance for data manipulation and analysis.

• Freemium
• From 17$

Kiwi for Gmail is a desktop application that elevates Gmail and Google Workspace into a robust, standalone productivity suite, offering enhanced security, seamless account management, and smart AI-powered inbox filtering.

• Free Trial

NewEvent AI streamlines the process of creating calendar events by generating ICS files from text descriptions or images, with easy email invitation delivery.

• Other

GruupMeet streamlines event planning by automating communications, registration, payments, and live group flight logistics for organizers and attendees. Its mobile-optimized, no-app-needed approach ensures ease of use and timely interactions.

• Contact for Pricing

PDF To Excel Converter is a dedicated Windows application that seamlessly converts PDF documents to Excel XLS, XLSX, XML, and CSV formats, supporting batch processing and advanced editing capabilities.

• Pay Once

CourtReserve enables tennis and pickleball clubs to streamline reservations, membership, and operations management from a centralized platform, offering tools for scheduling, billing, and enhanced member engagement.

• Paid
• From 99$

.dodocs offers intelligent document processing automation with Invoice MatchPoint API and customizable ChatBot solutions, designed to streamline business operations through AI-powered data extraction and management.

• Contact for Pricing

Sophiie AI is an advanced virtual receptionist service that handles business calls with human-like interaction, offering features like instant answering, call scheduling, and comprehensive call management solutions.

• Contact for Pricing

Pocket Informant is a robust productivity app offering integrated calendars, task management, projects, notes, and contacts, designed to keep your life organized across iOS, Android, macOS, and Web. With powerful syncing and customizable workflow support, it caters to busy professionals and anyone seeking seamless organization.

• Freemium
• From 3$

AIReception is an AI-powered virtual receptionist platform that provides 24/7 customer service with human-like voice interactions, helping businesses manage calls efficiently and professionally.

• Paid
• From 29$

PhotoAiD is an AI-powered passport photo maker that allows users to take biometric photos from home using their smartphone, offering instant expert verification and a 100% compliance guarantee.

• Paid

PassportMaker is an AI-powered tool that automatically generates government-compliant passport and ID photos. It offers features like background adjustment, clothing changes, and precise face detection to create professional-quality photos instantly.

• Freemium

Giftrr is an AI-powered gift recommendation platform that helps users find perfect presents by analyzing recipient details and occasions to generate personalized gift suggestions.

• Free

Focus Fox is an AI assistant that creates Google Calendar events from WhatsApp messages. It boosts productivity by automating calendar management and reducing distractions.

• Free

NatterGPT is an AI executive assistant that makes and handles business phone calls, navigates phone menus, and provides detailed call reports. It can manage both inbound and outbound calls with automated customer interactions.

• Paid
• From 49$

An AI-powered online tool that converts images containing tables into editable Excel files with 99% accuracy, supporting multiple formats including JPG, PNG, GIF, JFIF, and HEIC.

• Paid
• From 10$

Gumdrop is an AI-powered SMS assistant that helps manage schedules, make reservations, and handle various tasks through simple text messages, integrating seamlessly with Google Calendar.

• Free Trial
• From 5$

Lightkey is an AI-powered offline writing assistant that predicts up to 18 words ahead while learning your unique writing style. It offers real-time corrections and supports multiple applications including Microsoft Office, Chrome, and Edge.

• Freemium

Katch AI is an AI personal assistant designed to streamline daily routines through intelligent calendar management and personalized meeting scheduling via email and WhatsApp.

• Paid
• From 1$

PicNotes is an AI-powered tool that transforms various types of images, including handwritten documents and medical reports, into clear, readable text and insights.

• Pay Once

OCR.best is a free, AI-powered online OCR tool that accurately converts images and PDFs into editable text. It supports multiple languages and offers various download options.

• Freemium
• From 5$

Autotab is an AI tool that automates repetitive tasks by mimicking human interaction with a mouse and keyboard. It ensures hallucination-proof reliability in data collection, form filling, and action-taking.

• Contact for Pricing

Snapsked uses AI to extract action items from screenshots, emails, chats, and web pages, adding them directly to your calendar. Organize all your tasks in one place.

• Free

Self Attested Photo Maker enables users to upload, sign, and download digitally attested photos within seconds. It offers a range of image editing features including adding name, date, resizing, compressing, and cropping images for official forms and identity requirements.

• Free

19Pine is an AI-powered customer service assistant that handles calls to lower bills, cancel subscriptions, and resolve support issues, eliminating long hold times and frustrating transfers.

• Freemium
• From 25$

AiPdfs is a revolutionary AI tool that offers an efficient and faster way to upload and interact with your documents. It provides enhanced document parsing capabilities, enabling users to get answers quickly.

• Free
• API

Tulsk.io is an AI-powered project management platform that combines task management, event planning, and intelligent automation through ChatPM and customizable templates to streamline team workflows.

• Freemium

GrabText is an advanced OCR tool that converts handwritten and printed text from images into editable formats, featuring mathematical equation recognition and ChatGPT-powered grammar correction capabilities.

• Freemium
• From 5$