Top AI tools for Administrative Assistant

ImageToText.me is a free online OCR tool that converts images to editable text using advanced OCR technology, supporting multiple languages and file formats with the ability to process up to 5 images simultaneously.

• Free

Breezemail is an AI-powered email management tool that automatically categorizes emails, keeping important messages in your inbox while organizing others into smart categories using ChatGPT technology.

• Free Trial
• From 12$

Snapsked uses AI to extract action items from screenshots, emails, chats, and web pages, adding them directly to your calendar. Organize all your tasks in one place.

• Free

Dola AI is a GPT-4 powered calendar assistant that helps professionals manage their scheduling and appointments more efficiently.

• Paid
• From 18$

PaperSpace is an AI-powered document management platform that enables users to scan, organize, search, and chat with their documents, while providing automatic calendar reminders and secure collaboration features.

• Free Trial
• From 7$

Morgen is an AI-powered calendar and time management platform that consolidates multiple calendars, tasks, and scheduling tools while using AI to create optimized daily plans based on user preferences and work patterns.

• Freemium
• From 9$

PDFxtract utilizes advanced Generative AI to extract printed text, handwriting, and data from PDF documents, converting them into structured formats like Excel and CSV for efficient data analysis.

• Other

Smart Paste streamlines data entry work by automating form filling and data extraction for any web or PDF document, drastically saving time and effort.

• Freemium
• From 4$

GrabText is an advanced OCR tool that converts handwritten and printed text from images into editable formats, featuring mathematical equation recognition and ChatGPT-powered grammar correction capabilities.

• Freemium
• From 5$

Aitomation leverages artificial intelligence to automate business processes, desktop tasks, and web operations, enhancing productivity and reducing operational costs.

• Other
• From 449$

Inkscribe AI is a comprehensive document management platform that uses AI to extract, edit, translate, and export text from images and scanned documents, offering features like OCR, cloud integration, and real-time collaboration tools.

• Freemium
• From 30$

Pocket Informant is a robust productivity app offering integrated calendars, task management, projects, notes, and contacts, designed to keep your life organized across iOS, Android, macOS, and Web. With powerful syncing and customizable workflow support, it caters to busy professionals and anyone seeking seamless organization.

• Freemium
• From 3$

PassportMaker is an AI-powered tool that automatically generates government-compliant passport and ID photos. It offers features like background adjustment, clothing changes, and precise face detection to create professional-quality photos instantly.

• Freemium

Bismio is a productivity platform designed for efficient organization of everyday tasks, offering to-do lists, boards, notes, and reminders accessible on both mobile and desktop. It features easy-to-use tools for managing important dates, documents, and meetings all in one place.

• Freemium

Kotis Swag Platform streamlines the creation, management, warehousing, and distribution of custom branded merchandise for organizations, helping companies manage swag programs globally.

• Other

WebFill is an AI-powered browser extension that automates form filling, survey completion, data entry, and email management. It features advanced screen capture capabilities and chatbot assistance for seamless task automation.

• Freemium
• From 8$

Faxbeep is a free online service that enables users to test their fax machine's ability to send faxes by providing test numbers with instant online results. Designed for convenience, Faxbeep supports testing from anywhere in the world and displays faxes online within minutes.

• Free

Vitamin AI offers user-friendly AI tools to streamline business tasks, centralizing company information and accelerating communication. Enhance productivity and customer satisfaction with AI-powered solutions.

• Free Trial

Canary Mail is an intelligent email management platform that combines AI assistance with advanced security features to help users write better emails, manage their inbox efficiently, and protect their communications.

• Paid

PhotoAiD is an AI-powered passport photo maker that allows users to take biometric photos from home using their smartphone, offering instant expert verification and a 100% compliance guarantee.

• Paid

Dicte is an AI-powered meeting assistant that transforms meetings through automatic transcription, report generation, and multilingual support, offering features like speaker identification and SWOT analysis for enhanced productivity.

• Contact for Pricing

EmailXpenC streamlines and automates expense reporting by integrating Excel and email directly with SAP Concur, offering fast, global, and offline-compatible solutions for importing expenses and receipts.

• Paid
• From 6$

PicNotes is an AI-powered tool that transforms various types of images, including handwritten documents and medical reports, into clear, readable text and insights.

• Pay Once

An AI-powered online tool that helps users create and verify compliant passport, visa, and ID photos from the comfort of their home, with automatic sizing and compliance checks.

• Free

GruupMeet streamlines event planning by automating communications, registration, payments, and live group flight logistics for organizers and attendees. Its mobile-optimized, no-app-needed approach ensures ease of use and timely interactions.

• Contact for Pricing

Focus Fox is an AI assistant that creates Google Calendar events from WhatsApp messages. It boosts productivity by automating calendar management and reducing distractions.

• Free

Assista AI is a comprehensive virtual assistant that streamlines workflow by automating tasks, managing meetings, and integrating with popular workplace apps like Google Workspace, HubSpot, and Notion.

• Freemium
• From 19$

RingleDingle is an AI-powered platform that creates personalized greeting cards featuring custom illustrations and unique songs, combining traditional card-giving with modern digital experiences.

• Usage Based
• From 5$

NewOCR.com is a free online OCR tool that converts scanned documents and images—including JPEG, PNG, GIF, TIFF, PDF, and DjVu—into editable text with no registration required and unlimited file uploads.

• Free

MailSense is an AI-powered Telegram bot that helps users manage their inbox by filtering emails, creating summaries, and generating smart replies, all accessible through Telegram.

• Free Trial

Twine is an AI-powered app launcher that integrates ChatGPT functionality with your device's homescreen, allowing quick access to smart tasks, notes, and personal information management.

• Free

CourtReserve enables tennis and pickleball clubs to streamline reservations, membership, and operations management from a centralized platform, offering tools for scheduling, billing, and enhanced member engagement.

• Paid
• From 99$

Tabliner streamlines spreadsheet data collection with automated validation, template creation, and error detection, offering fast, no-code solutions for teams of any size.

• Freemium
• From 30$

RemoveHandwriting is an AI-powered tool that removes handwritten marks from images while correcting document distortions, shadows, and imperfections to create pristine digital copies.

• Paid
• From 9$

Hubit Plan is an intelligent task management service that combines a Telegram bot for quick task creation with AI-powered workflow optimization capabilities.

• Freemium

PolitePost is an AI-powered email refinement tool that helps users transform rough drafts into polished, professional workplace communications.

• Free

Ursule is an AI-powered intelligent assistant that helps create content for blogs, articles, websites, and social media in 37 languages, featuring advanced text generation, translation, and image creation capabilities.

• Freemium
• From 30$

PDF To Excel Converter is a dedicated Windows application that seamlessly converts PDF documents to Excel XLS, XLSX, XML, and CSV formats, supporting batch processing and advanced editing capabilities.

• Pay Once

AssortMail is an AI-powered Outlook integration that automatically categorizes and sorts incoming emails in real-time, helping users maintain a clean and organized inbox with custom folder categorization.

• Freemium
• From 10$

TeamOut streamlines the planning and execution of corporate retreats and events, offering venue sourcing, itinerary management, and end-to-end event solutions—all on a single platform.

• Freemium
• From 150$

Resume.io is an AI-powered resume builder that helps job seekers create professional, ATS-friendly resumes and cover letters in minutes. Increase your chances of getting hired with tested templates and pre-written content.

• Freemium
• From 25$

NewEvent AI streamlines the process of creating calendar events by generating ICS files from text descriptions or images, with easy email invitation delivery.

• Other

NatterGPT is an AI executive assistant that makes and handles business phone calls, navigates phone menus, and provides detailed call reports. It can manage both inbound and outbound calls with automated customer interactions.

• Paid
• From 49$

AiPdfs is a revolutionary AI tool that offers an efficient and faster way to upload and interact with your documents. It provides enhanced document parsing capabilities, enabling users to get answers quickly.

• Free
• API

Extracta.ai is an automated document data extraction platform that uses AI to extract specific information from various document types, including invoices, resumes, contracts, and receipts, without requiring any training or complex setup.

• Freemium

Proxy is a fully automated AI assistant that completes tasks and workflows via natural language processing. It handles various tasks such as scheduling, email management, research, and developer operations.

• Freemium
• From 20$

Smallpdf offers a suite of 21 tools to convert, compress, edit, and sign PDFs for free. Simplify your document management with a user-friendly interface and secure processing.

• Free Trial

Tallyfy offers AI-driven workflow management software designed to automate operations, eliminate busywork, and increase productivity across organizations.

• Paid
• From 5$

AI Work Suite offers a collection of AI-powered tools, including WorkGPT, AI GPT Translator, EmailAI, SpeechAI, and AI GPT for Forms, designed to enhance productivity across various work tasks by leveraging advanced AI models like ChatGPT, GPT-4, and Gemini.

• Freemium

UseDesktop is an AI-powered computer-use agent that automates your daily desktop tasks using plain English, requiring no coding expertise. This intuitive tool streamlines routine operations such as data extraction, report generation, scheduling, and repetitive workflows.

• Other