What is Shoeboxed?
Shoeboxed is a comprehensive receipt scanning and expense management solution designed to simplify financial organization for businesses and individuals. The platform utilizes optical character recognition (OCR) technology to automatically extract data from receipts, which is then human-verified for accuracy. This dual approach ensures reliable data capture while maintaining efficiency.
Users can submit receipts through multiple methods including mobile app uploads, email forwarding, Gmail plugin auto-import, drag-and-drop functionality, and the unique Magic Envelope service for physical document processing. The extracted data is automatically categorized into 15 tax categories, making it easy to organize expenses and prepare for tax season. Shoeboxed creates IRS-approved digital archives that meet audit requirements while providing unlimited cloud storage for all documents.
Features
- OCR Scanning: Uses optical character recognition technology to automatically extract data from receipts
- Human Data Verification: Every scanned receipt undergoes manual verification by data entry specialists for accuracy
- Magic Envelope Service: Pre-paid envelope service for mailing physical receipts to be scanned and processed
- Tax Category Organization: Automatically categorizes expenses into 15 standard tax categories
- IRS-Approved Archives: Creates digital receipt archives that meet IRS audit requirements
- Accounting Software Integration: Connects with QuickBooks Online and Xero for seamless data transfer
- Unlimited Cloud Storage: Provides unlimited digital storage for all receipts and documents
- Mobile App: iOS and Android applications for on-the-go receipt capture and management
Use Cases
- Digitizing paper receipts for tax preparation and audit readiness
- Streamlining expense reporting for business reimbursement processes
- Organizing financial records for bookkeepers and accountants
- Managing business expenses for small business owners and startups
- Tracking mileage and business expenses for independent contractors
- Processing high volumes of receipts for real estate agents and property managers
- Creating comprehensive expense reports for team management
- Preparing financial documentation for IRS audits and compliance
FAQs
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How does the 30-day money-back guarantee work?
All plans include a 30-day, 100% money-back guarantee. Users can try all digital features during this period, and if not satisfied, they can contact support for a full refund. The only exception is if Magic Envelopes have been requested and shipped, as processing costs have already been incurred. -
What happens to physical documents after scanning?
Users have two options: documents can be securely shredded and recycled at the processing facility, or they can be returned to the user. The default setting includes document shredding for all new plans. -
Can I add multiple users to my account?
Yes, all plans support unlimited users. Team members, bookkeepers, or accountants can be added to the account to collaborate on expense management and receipt organization. -
What types of documents can be scanned besides receipts?
Shoeboxed can scan any type of document including invoices, business cards, contracts, and multi-page documents. For multi-page documents, users should use paper clips to keep pages together for proper scanning. -
How secure is my data with Shoeboxed?
Physical documents are stored in a secure facility with 24/7 monitored entry points. Digital data is protected with Secure Socket Layer (SSL) encryption, the same level of security used by online banking institutions.
