What is ClickTime?
ClickTime is a comprehensive time tracking and labor cost management platform designed to transform raw work hours into accurate, finance-ready data. It enables organizations to capture employee time, categorize it by billable, capital (CapEx), or operational (OpEx) activities, and integrate seamlessly with financial systems. With built-in approval workflows, audit trails, and robust reporting, ClickTime supports client billing, project budgeting, resource planning, and compliance with regulations like DCAA and R&D tax credit requirements. The platform offers automated tracking from tools like Jira, Google Calendar, and Outlook, and provides mobile timesheets for on-the-go entry.
Features
- Time Tracking: Capture hours via timesheets, mobile apps, and automated trackers from Jira, Google Calendar, and Outlook.
- Labor Cost Management: Categorize time as billable, CapEx, or OpEx for accurate cost allocation and financial reporting.
- Project Budgeting: Set budgets and monitor real-time costs against estimates to protect margins.
- Resource Management: Plan capacity, allocate resources, and view employee availability to optimize staffing.
- Approval Workflows: Enable manager and admin approvals for timesheets and expenses with a complete audit trail.
- Expense Tracking: Track receipts, mileage, and reimbursements with mobile submission and approval flows.
- Customizable Reporting: Generate over 70 pre-built reports or use Report Studio for tailored analytics.
- Integrations: Connect with Sage Intacct, Bamboo HR, Salesforce, Slack, and more for seamless data flow.
Use Cases
- Client billing and invoicing with accurate billable hour capture.
- Project cost tracking and budget management.
- Labor cost allocation for CapEx and OpEX reporting.
- Resource capacity planning and utilization tracking.
- R&D tax credit documentation with verified labor records.
- DCAA compliance for government contractors.
- Nonprofit grant time tracking and funder reporting.
- Remote employee time tracking for distributed teams.
FAQs
-
How much data can I export at a time?
You may export one year of data at a time. For example, you may export data from April 10, 2010 to April 10, 2011. -
How secure is ClickTime and where does my data reside?
All customer data is safely stored at the ClickTime Datacenter, which has backup power, RAID storage, and frequent backups. For more information, please read our security policy. -
Can ClickTime support R&D tax credit documentation?
Yes. Custom fields let you tag time entries by activity type, project phase, or any classification your tax advisor requires. Approval workflows and audit trails provide the defensible documentation auditors need. -
Can we import our data into ClickTime, for example, our employees and previous time data?
We are able to import timesheet data on an as-quoted basis. Please contact our Sales Team for further information.
