AI Answering Service vs Operation AI Detailed comparison features, price

AI Answering Service

AI Answering Service offers businesses a dedicated AI-powered receptionist designed to operate 24/7, ensuring no customer call is missed. It primarily targets small businesses, service-based operations, clinics, and tradespeople who may struggle to manage incoming calls while focusing on their core work. The service aims to provide a professional image consistently without the overhead costs associated with hiring human receptionists. The AI can be customized with a natural-sounding Australian accent and tailored to represent the specific brand voice of the business it serves.

The system functions by having businesses divert their calls to a dedicated number provided by the service. The AI then handles the incoming calls based on a knowledge base created from information supplied by the business, such as an FAQ document or website content. It answers common questions, gathers caller details, takes messages, and filters out spam. After each call, it provides instant summaries, full transcripts, and audio recordings via email, with an option for SMS notifications. For situations requiring human intervention, the AI can intelligently transfer the call to a nominated person.

Operation AI

Enhance customer interactions with an AI phone assistant capable of engaging in natural, human-like conversations around the clock. This system understands conversational context, remembers previous interactions, and delivers instant, accurate responses, thereby improving overall customer satisfaction and ensuring no call goes unanswered, regardless of the time or staff availability.

Streamline workflows through seamless integration with existing CRM systems. The AI assistant automatically records customer details, provides summaries of conversations, and can initiate follow-up tasks within the CRM environment. This automation frees up human teams to concentrate on strategic activities. Furthermore, extend business reach globally with support for 15 languages and local phone numbers in 13 countries, enabling connection with a diverse customer base previously inaccessible.

Pricing

AI Answering Service Pricing

Free Trial

From $32

AI Answering Service offers Free Trial pricing with plans starting from $32 per month .

Operation AI Pricing

Freemium

From $10

Operation AI offers Freemium pricing with plans starting from $10 per month .

Features

AI Answering Service

24/7 Availability: Operates continuously to answer all incoming calls.
Customizable AI Receptionist: Features a tailored Australian AI voice that represents the business's brand.
Knowledge Base Integration: Answers caller questions accurately using information from provided FAQs or website content.
Instant Call Transcripts & Recordings: Delivers full transcripts and audio files via email immediately after each call.
Intelligent Call Transfer: Transfers calls to a designated human representative when necessary or requested by the caller.
Lead Capture: Collects essential caller information, including name, contact details, and the nature of their inquiry.
Spam Call Filtering: Identifies and filters spam calls and unsolicited sales pitches.
Simultaneous Call Handling: Manages multiple calls concurrently without busy signals.
Quick Setup: Can be operational in under 10 minutes with minimal configuration.
SMS Notifications: Offers optional SMS summaries for each call received.

Operation AI

Intelligent AI Responses: Delivers seamless, intelligent replies in real-time, allowing users to interrupt.
Business Knowledge: Trainable AI equipped with specific knowledge of your business and services.
Conversation Summaries: Automatically generates and integrates detailed conversation overviews into workflows.
CRM Integration: Submits customer details automatically to existing CRM systems (e.g., Hubspot, Salesforce).
Multilingual Support: Supports 15 languages for AI-driven customer service, expanding global reach.
Automated Lead Generation: Converts conversations into sales opportunities through AI.
24/7 Call Handling: Ensures all calls are answered professionally, even outside business hours.
Global Deployment: Supports local phone numbers in 13 countries worldwide.

Use Cases

AI Answering Service Use Cases

Managing missed calls for small businesses.
Providing continuous customer availability without hiring reception staff.
Automating lead capture from phone inquiries.
Answering frequently asked customer questions instantly.
Handling after-hours calls for service-based businesses.
Screening calls and taking messages for busy professionals.
Prequalifying leads generated from marketing efforts.
Offering dedicated phone support for industries like veterinary clinics, trades, and marketing agencies.

Operation AI Use Cases

Educating customers on complex products or services.
Handling missed business calls 24/7.
Generating and nurturing leads via phone interactions.
Reselling customized AI phone assistants for specific industries.
Automating routine customer service inquiries.
Expanding business operations into multilingual markets.

FAQs

AI Answering Service FAQs

How does AI Answering Service handle my business calls?

When you can’t answer, calls are diverted to a dedicated number using a diversion code provided by your phone company (e.g., Telstra). The AI service then automatically takes the call after a predetermined number of rings.
What information can it collect from the caller?

During onboarding, you specify the details needed. It can collect full name, postcode, products they are interested in, address, preferred booking day/time, etc. The caller's mobile number is captured automatically.
Will it sound like a natural Australian and represent my business well?

Yes, the AI is customized to match your brand voice with a natural Australian accent, making it sound professional and often indistinguishable from a human agent.
Is this right for businesses that need complex problem-solving on calls?

Likely not. The AI excels at handling routine questions, collecting information, and managing booking requests. It cannot replace human expertise for complex issues, specialized consultations, or situations requiring real-time dynamic information.
What happens if I exceed my call limit?

You will be notified before exceeding your monthly call allowance. You'll have the option to buy additional call credits, although most customers do not exceed their limit.

Operation AI FAQs

What is the process for setting up my AI Phone Assistant?

It's a very simple process with detailed instructions provided in your dashboard.
How do I train the AI Phone Assistant with my business knowledge?

All packages provide templates to guide you in structuring your knowledge into prompts. The Business Package offers an option for our team to train and test the AI Assistant using your provided business information.
How can I access call summaries and customer contact information?

For the Individual Package, you receive an email notification with the summary and details. For the Business Package, the system automatically syncs this information to your CRM system.
What CRM systems do you support for integration?

We support all major CRM systems, including Hubspot, Salesforce, ActiveCampaign, Zoho CRM, and more. If you use a different CRM, please contact us for assistance.
Can I upgrade my plan later?

Yes, you can upgrade your plan at any time when you need to.