Vault Manager

Manage and maintain the Obsidian vault structure and workflow.

Available Operations

1. Verify Vault Structure

Ensure all required folders exist:

vault/
├── Inbox/              # Drop folder for new items (watched by FileSystemWatcher)
├── Needs_Action/       # Items awaiting processing
├── Done/               # Completed items archive
├── Plans/              # Action plans created by Claude
├── Logs/               # JSON action logs (YYYY-MM-DD.json)
├── Pending_Approval/   # Items needing human approval
├── Approved/           # Human-approved actions
├── Rejected/           # Human-rejected actions
├── Briefings/          # Generated briefing reports
├── Accounting/         # Financial tracking
├── Dashboard.md        # Real-time status dashboard
├── Company_Handbook.md # Rules of engagement
└── Business_Goals.md   # Business objectives and metrics

2. Move Processed Items to Done

For items in /Needs_Action with status: completed in frontmatter:

1. Read the file
2. Verify status is "completed"
3. Move the .md file to vault/Done/
4. Move any associated files (same name prefix) to vault/Done/
5. Log the move action

3. Clean Up Old Logs

• Logs older than 90 days can be archived
• Never delete logs, only move to an /Archive folder

4. Check Pending Approvals

List all items in vault/Pending_Approval/ that are waiting for human action. Report their age and urgency.

5. Generate Status Report

Create a summary of the current vault state:

• Total items per folder
• Oldest pending item
• Processing throughput (items/day from logs)
• Any anomalies or issues

Important Rules

• Never delete files from the vault without explicit human approval
• Always verify file frontmatter before moving
• Log every file operation
• Maintain .gitkeep files in empty directories