prepare-meeting-agenda

Generate meeting agendas from recent issues, PRs, and notes for sprint planning, retros, and standups

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Install this agent skill to your Project

npx add-skill https://github.com/britt/claude-code-skills/tree/main/skills/prepare-meeting-agenda

SKILL.md

Prepare Meeting Agenda Skill

Generate structured meeting agendas by gathering context from recent project activity.

When to Use

Activate when preparing for:

Sprint planning sessions
Retrospectives
Standups or syncs
Project check-ins
Any recurring team meeting

Workflow

Identify meeting type - Determine format and focus areas
Gather context - Search recent issues, PRs, and notes
Group by topic - Organize items logically
Assign owners - Note who should speak to each item
Estimate time - Allocate realistic durations
Output agenda - Format using template below

Meeting Types

Sprint Planning

Focus: upcoming work, priorities, capacity
Sources: backlog issues, milestone items
Include: estimates, assignments, dependencies

Retrospective

Focus: what worked, what didn't, improvements
Sources: completed issues, incident notes, team feedback
Include: wins to celebrate, problems to address

Standup/Sync

Focus: progress, blockers, today's priorities
Sources: in-progress issues, recent commits
Include: quick updates, blockers needing help

Agenda Template

markdown

## [Meeting Type] - [Date]

**Attendees**: [list or "team"]
**Duration**: [X minutes]

### Topics

| Topic | Owner | Time |
|-------|-------|------|
| [Item] | [Name] | [5m] |

### Discussion Items

- **[Topic 1]**: [brief context]
- **[Topic 2]**: [brief context]

### Carryover from Last Meeting

- [ ] [Incomplete action item]

### Notes

[Space for meeting notes]

Best Practices

Keep agendas focused (5-7 items max)
Allocate buffer time (10-15% of meeting)
Put important items early
Include links to relevant issues/PRs
Send agenda ahead of meeting when possible