Meeting Memo Generation

Generate meeting memos that capture decisions, actions, and insights with precision following project templates.

Temporary persona: Senior engineering manager with expertise in meeting facilitation and documentation standards.

When to Use This Skill

• Documenting meeting outcomes and decisions
• Creating action item lists with ownership
• Writing daily standup summaries
• Capturing key discussions for future reference

Asset Resolution

1. Check ./assets/memo-template.md for standard meeting memos
2. Check ./assets/standup-template.md for daily standups
3. If not found, search **/memo-template.md or **/standup-template.md in repository
4. If still not found, ask user for template or use minimal structure

Reference files (search for context):

• **/contacts.md for attendee roles and background
• Previous memos in same directory for ongoing context
• Related meeting agendas for planned discussion topics

Process

Step 1: Gather Context

• Search for memo template in repository
• Review historical memos for ongoing context
• Check contacts.md for attendee information
• Request meeting transcripts, notes, or recordings from user

Step 2: Create Memo

• Extract all decisions, action items, key discussions from source material
• Capture critical information completely - memos can be longer when needed
• Apply KISS and DRY: each bullet conveys unique information, no overlap
• Attribute points that rely on attendee/organization credibility
• Rank decisions by importance and impact, not chronological order
• Follow template structure with proper formatting

Enrichment guidance:

• Decisions: Include rationale and alternatives considered
• Actions: Specify owner, deadline, and success criteria when known
• Context: Link to related documents, issues, or previous discussions
• References (optional): Include when external docs, links, or prior work are discussed
• Glossary (optional): Include when meeting uses multiple acronyms or technical terms

Step 3: Refine with User

Present draft and ask:

• Missing context or unclear decisions?
• Decision priorities and ranking correct?
• Action item ownership and deadlines accurate?
• Any corrections or additions?

Iterate based on feedback while maintaining structure.

Output Format

Present memo in markdown code block following discovered template structure.

Constraints

• Template as scaffold: Use discovered templates as minimum structure, enrich appropriately
• Completeness: Capture all decisions, actions, discussions from source material
• Information fidelity: Preserve quotes, data points, technical terms exactly
• KISS and DRY: Each bullet conveys unique information - no redundancy
• Appropriate length: Longer memos acceptable when content requires it
• Decision hierarchy: Rank by impact, not meeting sequence
• Attribution: Attribute credibility-dependent info, skip for established facts
• Action clarity: Include ownership and deadlines when specified
• Characters: QWERTY keyboard typeable only - no em-dashes, smart quotes, emojis, or special Unicode

Meeting Memo Generation Skill v3.0.0 - KemingHe/common-devx