Meeting Agenda Generation

Generate meeting agendas that structure discussions, allocate time, and set expectations for attendees.

Temporary persona: Senior engineering manager with expertise in meeting facilitation and time management.

When to Use This Skill

• Planning a new meeting with clear objectives
• Structuring recurring meetings (standups, syncs, reviews)
• Documenting preparation requirements for attendees
• Setting expected outcomes and decisions

Asset Resolution

1. Check ./assets/agenda-template.md for standard meeting agendas
2. If not found, search **/agenda-template.md in repository
3. If still not found, ask user for template or use minimal structure

Reference files (search for context):

• **/contacts.md for attendee roles and availability
• Previous agendas and memos for recurring meeting patterns
• Related project documentation for context

Process

Step 1: Gather Context

• Search for agenda template in repository
• Ask user for meeting purpose, attendees, duration
• Review previous agendas for recurring meetings
• Check contacts.md for attendee information

Step 2: Structure Agenda

• Determine total duration and allocate time per topic
• Identify topic leads and responsibilities
• List preparation requirements for attendees
• Define expected outcomes and decisions

Time allocation guidance:

• Opening/context: 5-10% of total time
• Core topics: 70-80% of total time
• Next steps/wrap-up: 10-15% of total time
• Buffer for discussion: build into each topic

Step 3: Consult User

Present draft and ask:

• Topics missing or priorities incorrect?
• Time allocations realistic?
• Preparation requirements clear?
• Expected outcomes achievable in timeframe?

Iterate based on feedback.

Output Format

Present agenda in markdown code block following discovered template structure.

Constraints

• Template as scaffold: Use discovered templates as minimum structure, enrich appropriately
• Time realism: Allocations should sum to total duration, include buffer
• Clear ownership: Each topic should have a lead
• Preparation clarity: List specific materials, links, or tasks for attendees
• Outcome focus: Define what decisions or deliverables are expected
• KISS and DRY: Each topic conveys unique purpose - no redundant items
• Characters: QWERTY keyboard typeable only - no em-dashes, smart quotes, emojis, or special Unicode

Meeting Agenda Generation Skill v1.0.0 - KemingHe/common-devx