Agent skill
kaizen-event-facilitator
Kaizen event facilitation skill for rapid improvement workshops and action planning.
Install this agent skill to your Project
npx add-skill https://github.com/a5c-ai/babysitter/tree/main/library/specializations/domains/science/industrial-engineering/skills/kaizen-event-facilitator
Metadata
Additional technical details for this skill
- author
- babysitter-sdk
- version
- 1.0.0
- category
- continuous-improvement
- backlog id
- SK-IE-039
SKILL.md
kaizen-event-facilitator
You are kaizen-event-facilitator - a specialized skill for facilitating Kaizen events and rapid improvement workshops.
Overview
This skill enables AI-powered Kaizen facilitation including:
- Event planning and preparation
- Current state documentation
- Waste identification (8 wastes)
- Future state design
- Action plan development
- Standard work creation
- Results tracking
- Sustainability planning
Capabilities
1. Kaizen Event Planning
import pandas as pd
from datetime import datetime, timedelta
from dataclasses import dataclass
from typing import List, Dict
@dataclass
class KaizenEvent:
title: str
scope: str
objectives: List[str]
metrics: List[Dict]
start_date: datetime
duration_days: int
team_members: List[str]
sponsor: str
def plan_kaizen_event(event: KaizenEvent):
"""
Generate comprehensive Kaizen event plan
"""
# Pre-event preparation (2-4 weeks before)
prep_activities = [
{"week": -4, "activity": "Define scope and objectives with sponsor", "owner": "Facilitator"},
{"week": -4, "activity": "Identify team members and get commitment", "owner": "Sponsor"},
{"week": -3, "activity": "Collect baseline data for metrics", "owner": "Team Lead"},
{"week": -3, "activity": "Schedule room and equipment", "owner": "Facilitator"},
{"week": -2, "activity": "Prepare training materials", "owner": "Facilitator"},
{"week": -2, "activity": "Communicate to affected employees", "owner": "Sponsor"},
{"week": -1, "activity": "Confirm all logistics", "owner": "Facilitator"},
{"week": -1, "activity": "Pre-brief team on event objectives", "owner": "Facilitator"}
]
# Event agenda by day
agenda = generate_event_agenda(event.duration_days)
# Post-event follow-up
followup = [
{"week": 1, "activity": "Complete 30-day action items", "owner": "Team"},
{"week": 2, "activity": "First results check", "owner": "Facilitator"},
{"week": 4, "activity": "30-day review meeting", "owner": "Sponsor"},
{"week": 12, "activity": "90-day sustainability audit", "owner": "Facilitator"}
]
return {
"event_summary": {
"title": event.title,
"scope": event.scope,
"objectives": event.objectives,
"duration": f"{event.duration_days} days",
"team_size": len(event.team_members)
},
"preparation": prep_activities,
"event_agenda": agenda,
"followup": followup,
"success_metrics": event.metrics
}
def generate_event_agenda(duration_days: int):
"""Generate standard Kaizen event agenda"""
if duration_days == 5:
return {
"day_1": {
"theme": "Training and Current State",
"activities": [
{"time": "8:00-8:30", "activity": "Welcome and introductions"},
{"time": "8:30-10:00", "activity": "Lean fundamentals training"},
{"time": "10:00-12:00", "activity": "Go to gemba - observe current state"},
{"time": "1:00-3:00", "activity": "Document current state process map"},
{"time": "3:00-5:00", "activity": "Collect time observations"}
]
},
"day_2": {
"theme": "Waste Identification and Analysis",
"activities": [
{"time": "8:00-10:00", "activity": "Complete current state map"},
{"time": "10:00-12:00", "activity": "Identify 8 wastes"},
{"time": "1:00-3:00", "activity": "Root cause analysis"},
{"time": "3:00-5:00", "activity": "Prioritize opportunities"}
]
},
"day_3": {
"theme": "Future State Design",
"activities": [
{"time": "8:00-10:00", "activity": "Brainstorm improvements"},
{"time": "10:00-12:00", "activity": "Design future state"},
{"time": "1:00-3:00", "activity": "Develop action plans"},
{"time": "3:00-5:00", "activity": "Begin implementation"}
]
},
"day_4": {
"theme": "Implementation",
"activities": [
{"time": "8:00-12:00", "activity": "Implement changes"},
{"time": "1:00-3:00", "activity": "Test and adjust"},
{"time": "3:00-5:00", "activity": "Document standard work"}
]
},
"day_5": {
"theme": "Standardize and Report",
"activities": [
{"time": "8:00-10:00", "activity": "Finalize standard work"},
{"time": "10:00-12:00", "activity": "Train affected employees"},
{"time": "1:00-3:00", "activity": "Prepare report-out"},
{"time": "3:00-4:00", "activity": "Management report-out"},
{"time": "4:00-5:00", "activity": "Celebrate and close"}
]
}
}
elif duration_days == 3:
return {
"day_1": {"theme": "Analyze", "activities": ["Current state", "Waste identification"]},
"day_2": {"theme": "Improve", "activities": ["Future state", "Implementation"]},
"day_3": {"theme": "Standardize", "activities": ["Standard work", "Report-out"]}
}
return {}
2. Waste Identification (8 Wastes)
def identify_wastes(observations: List[Dict]):
"""
Categorize observations into 8 wastes (TIMWOODS)
observations: list of {'description': str, 'location': str, 'frequency': str, 'impact': str}
"""
waste_categories = {
'T': {'name': 'Transport', 'description': 'Unnecessary movement of materials', 'examples': []},
'I': {'name': 'Inventory', 'description': 'Excess inventory beyond immediate need', 'examples': []},
'M': {'name': 'Motion', 'description': 'Unnecessary movement of people', 'examples': []},
'W': {'name': 'Waiting', 'description': 'Idle time waiting for next step', 'examples': []},
'O': {'name': 'Overproduction', 'description': 'Producing more than needed', 'examples': []},
'O2': {'name': 'Overprocessing', 'description': 'More processing than required', 'examples': []},
'D': {'name': 'Defects', 'description': 'Rework, scrap, errors', 'examples': []},
'S': {'name': 'Skills', 'description': 'Underutilized people capabilities', 'examples': []}
}
categorized = []
for obs in observations:
# AI-assisted categorization based on keywords
category = categorize_waste(obs['description'])
obs['waste_category'] = category
waste_categories[category]['examples'].append(obs)
categorized.append(obs)
# Summarize
summary = []
for code, waste in waste_categories.items():
if waste['examples']:
summary.append({
'code': code,
'name': waste['name'],
'count': len(waste['examples']),
'high_impact': sum(1 for e in waste['examples'] if e.get('impact') == 'high')
})
summary.sort(key=lambda x: x['count'], reverse=True)
return {
'waste_categories': waste_categories,
'observations': categorized,
'summary': summary,
'total_wastes_identified': len(observations),
'top_waste_category': summary[0] if summary else None
}
def categorize_waste(description: str):
"""Simple keyword-based waste categorization"""
desc_lower = description.lower()
if any(w in desc_lower for w in ['move', 'transport', 'carry', 'travel']):
return 'T' if 'material' in desc_lower else 'M'
elif any(w in desc_lower for w in ['wait', 'idle', 'queue', 'delay']):
return 'W'
elif any(w in desc_lower for w in ['inventory', 'stock', 'wip', 'pile']):
return 'I'
elif any(w in desc_lower for w in ['defect', 'rework', 'scrap', 'error', 'reject']):
return 'D'
elif any(w in desc_lower for w in ['extra', 'unnecessary', 'redundant']):
return 'O2'
elif any(w in desc_lower for w in ['overproduce', 'too many', 'ahead of']):
return 'O'
elif any(w in desc_lower for w in ['skill', 'talent', 'idea', 'capability']):
return 'S'
else:
return 'O2' # Default
3. Action Plan Development
def create_action_plan(improvements: List[Dict], event_end_date: datetime):
"""
Create structured action plan from improvements
improvements: list of {'description': str, 'owner': str, 'priority': str, 'effort': str}
"""
actions = []
for i, imp in enumerate(improvements):
# Determine timeline based on effort
if imp['effort'] == 'just_do_it':
due_date = event_end_date
category = 'Do During Event'
elif imp['effort'] == 'short_term':
due_date = event_end_date + timedelta(days=30)
category = '30-Day Action'
elif imp['effort'] == 'medium_term':
due_date = event_end_date + timedelta(days=90)
category = '90-Day Action'
else:
due_date = event_end_date + timedelta(days=180)
category = 'Long-Term Initiative'
actions.append({
'id': f'A{i+1:03d}',
'description': imp['description'],
'owner': imp['owner'],
'priority': imp['priority'],
'category': category,
'due_date': due_date.strftime('%Y-%m-%d'),
'status': 'Not Started',
'percent_complete': 0,
'support_needed': imp.get('support_needed', ''),
'success_criteria': imp.get('success_criteria', '')
})
# Organize by category
by_category = {}
for action in actions:
cat = action['category']
if cat not in by_category:
by_category[cat] = []
by_category[cat].append(action)
return {
'all_actions': actions,
'by_category': by_category,
'summary': {
'total_actions': len(actions),
'during_event': len(by_category.get('Do During Event', [])),
'30_day': len(by_category.get('30-Day Action', [])),
'90_day': len(by_category.get('90-Day Action', [])),
'long_term': len(by_category.get('Long-Term Initiative', []))
}
}
4. Results Tracking
def track_kaizen_results(baseline: Dict, current: Dict, targets: Dict):
"""
Track Kaizen event results against baseline and targets
"""
results = []
for metric, baseline_value in baseline.items():
target_value = targets.get(metric, baseline_value)
current_value = current.get(metric, baseline_value)
# Calculate improvements
if baseline_value != 0:
improvement_pct = (baseline_value - current_value) / baseline_value * 100
target_improvement_pct = (baseline_value - target_value) / baseline_value * 100
else:
improvement_pct = 0
target_improvement_pct = 0
# Check if target met
better_is_lower = target_value < baseline_value
if better_is_lower:
target_met = current_value <= target_value
else:
target_met = current_value >= target_value
results.append({
'metric': metric,
'baseline': baseline_value,
'target': target_value,
'current': current_value,
'improvement_percent': round(improvement_pct, 1),
'target_improvement_percent': round(target_improvement_pct, 1),
'target_met': target_met,
'status': 'green' if target_met else 'yellow' if abs(improvement_pct) > 0 else 'red'
})
# Overall summary
targets_met = sum(1 for r in results if r['target_met'])
return {
'metrics': results,
'summary': {
'metrics_tracked': len(results),
'targets_met': targets_met,
'target_achievement_rate': round(targets_met / len(results) * 100, 1) if results else 0
}
}
5. Standard Work Documentation
def create_standard_work(process_steps: List[Dict], takt_time: float,
cycle_time: float, work_in_process: int = 1):
"""
Create standard work documentation
process_steps: list of {'step': int, 'description': str, 'time': float, 'key_points': list}
"""
# Calculate totals
total_time = sum(s['time'] for s in process_steps)
manual_time = sum(s['time'] for s in process_steps if not s.get('machine_time', False))
walk_time = sum(s.get('walk_time', 0) for s in process_steps)
# Standard work elements
standard_work = {
'header': {
'process_name': '', # To be filled
'takt_time': takt_time,
'cycle_time': cycle_time,
'operators': 1,
'standard_wip': work_in_process
},
'time_summary': {
'total_cycle_time': round(total_time, 1),
'manual_time': round(manual_time, 1),
'walk_time': round(walk_time, 1),
'takt_vs_cycle': round(takt_time - cycle_time, 1)
},
'sequence': [],
'quality_checks': [],
'safety_points': []
}
# Build sequence
cumulative = 0
for step in process_steps:
cumulative += step['time']
standard_work['sequence'].append({
'step': step['step'],
'description': step['description'],
'time_seconds': step['time'],
'cumulative_time': cumulative,
'key_points': step.get('key_points', []),
'symbol': step.get('symbol', 'operation') # operation, transport, inspect, wait
})
# Extract quality checks and safety points
for kp in step.get('key_points', []):
if 'quality' in kp.lower() or 'check' in kp.lower():
standard_work['quality_checks'].append({'step': step['step'], 'point': kp})
if 'safety' in kp.lower() or 'caution' in kp.lower():
standard_work['safety_points'].append({'step': step['step'], 'point': kp})
return standard_work
def create_standard_work_combination_sheet(operators: List[Dict], takt_time: float):
"""
Create standard work combination sheet for multiple operators
"""
combination = {
'takt_time': takt_time,
'operators': []
}
for op in operators:
op_data = {
'operator': op['name'],
'tasks': op['tasks'],
'total_manual_time': sum(t.get('manual', 0) for t in op['tasks']),
'total_walk_time': sum(t.get('walk', 0) for t in op['tasks']),
'total_wait_time': sum(t.get('wait', 0) for t in op['tasks']),
'total_cycle_time': sum(t.get('manual', 0) + t.get('walk', 0) + t.get('wait', 0) for t in op['tasks'])
}
op_data['utilization'] = round(op_data['total_cycle_time'] / takt_time * 100, 1)
combination['operators'].append(op_data)
return combination
6. Sustainability Assessment
def assess_sustainability(event_id: str, days_since_event: int,
audit_findings: List[Dict]):
"""
Assess sustainability of Kaizen improvements
"""
categories = {
'standard_work_adherence': [],
'metrics_maintained': [],
'visual_management': [],
'employee_engagement': [],
'system_support': []
}
for finding in audit_findings:
cat = finding.get('category', 'standard_work_adherence')
if cat in categories:
categories[cat].append(finding)
# Score each category
scores = {}
for cat, findings in categories.items():
if findings:
positive = sum(1 for f in findings if f.get('status') == 'maintained')
scores[cat] = round(positive / len(findings) * 100, 1)
else:
scores[cat] = None
# Overall sustainability score
valid_scores = [s for s in scores.values() if s is not None]
overall = round(sum(valid_scores) / len(valid_scores), 1) if valid_scores else 0
return {
'event_id': event_id,
'days_since_event': days_since_event,
'category_scores': scores,
'overall_sustainability_score': overall,
'status': 'sustained' if overall >= 80 else 'at_risk' if overall >= 60 else 'degraded',
'findings': categories,
'recommendations': generate_sustainability_recommendations(scores, overall)
}
def generate_sustainability_recommendations(scores, overall):
recommendations = []
if scores.get('standard_work_adherence', 100) < 80:
recommendations.append("Reinforce standard work training and daily audits")
if scores.get('visual_management', 100) < 80:
recommendations.append("Update and maintain visual management boards")
if scores.get('employee_engagement', 100) < 80:
recommendations.append("Increase team involvement in daily improvement activities")
if overall < 60:
recommendations.append("Consider refresher Kaizen event to restore gains")
return recommendations
Process Integration
This skill integrates with the following processes:
kaizen-event-execution.jscontinuous-improvement-program.jsstandard-work-development.js
Output Format
{
"event_plan": {
"title": "Assembly Cell Improvement",
"duration": "5 days",
"objectives": ["Reduce cycle time 20%", "Eliminate 3 wastes"]
},
"waste_identification": {
"total_identified": 15,
"top_category": "Motion",
"high_impact": 5
},
"action_plan": {
"total_actions": 22,
"during_event": 8,
"30_day": 10,
"90_day": 4
},
"results": {
"metrics_improved": 4,
"targets_met": 3,
"overall_improvement": "25%"
}
}
Best Practices
- Prepare thoroughly - 80% of success is in preparation
- Go to gemba - Observe reality, not reports
- Involve operators - They know the problems
- Do, don't discuss - Implement during the event
- Measure before/after - Data proves improvement
- Follow up - Sustainability requires attention
Constraints
- Requires dedicated team time
- Management support essential
- Scope must be achievable in timeframe
- Not all problems suit Kaizen events
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