PM Domain Skill

References

Agents

Communication: User's language. Docs/code: English.

Purpose

Orchestrates project management activities using PMBOK 7th Edition (2021) and PMBOK 8 principles. This domain skill provides professional PM methodologies for solopreneurs and teams.

3-Layer Architecture

Layer 1: Domain Skills (this) - orchestrators
    |
    v call
Layer 2: Agents - executors
    |
    v use
Layer 3: Technical Skills - tools

PMBOK 7 Performance Domains (8)

Performance domains are interactive, interrelated, and interdependent areas of focus that work together throughout a project.

PD-01: Stakeholder Performance Domain

Focus: Engaging stakeholders effectively throughout the project.

Activities

1. Identify stakeholders - Who is affected by or can affect the project?
2. Understand stakeholders - Analyze interests, power, influence, expectations
3. Engage stakeholders - Develop appropriate engagement strategies
4. Monitor engagement - Track and adapt engagement effectiveness

Outcomes

• Productive working relationship with stakeholders
• Stakeholder agreement on project objectives
• Stakeholders supportive of deliverables
• Stakeholders satisfied with outcomes

Checking Results

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-001" (Stakeholder Register)
  methodology: "M-PM-002" (Stakeholder Analysis Matrix)

PD-02: Team Performance Domain

Focus: Building and leading high-performing teams.

Activities

1. Project manager leadership - Set vision, inspire, remove obstacles
2. Team development - Build skills, foster collaboration
3. Team culture - Create psychological safety, shared values
4. High-performing teams - Enable autonomy, accountability

Outcomes

• Shared ownership of project
• High-performing team
• Appropriate leadership demonstrated
• Team members grow and develop

Team Development Stages

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-003" (RACI Matrix)
  methodology: "M-PM-004" (Team Charter)

PD-03: Development Approach and Life Cycle Performance Domain

Focus: Selecting and tailoring appropriate development approaches.

Development Approaches

Selection Factors

• Requirements stability
• Stakeholder availability
• Risk tolerance
• Regulatory constraints
• Team experience

Life Cycle Phases

1. Starting - Authorization, initial scope
2. Organizing and Preparing - Planning, team formation
3. Carrying Out - Execution, monitoring
4. Ending - Closure, transition

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-005" (Development Approach Selection)
  methodology: "M-PM-006" (Project Life Cycle Design)

PD-04: Planning Performance Domain

Focus: Organizing and elaborating how work will be done.

Planning Components

Planning Progression

Progressive elaboration:
High-level --> Detailed --> Rolling wave

Uncertainty decreases as project progresses

Estimation Techniques

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-007" (WBS Creation)
  methodology: "M-PM-008" (Schedule Development)
  methodology: "M-PM-009" (Cost Estimation)

PD-05: Project Work Performance Domain

Focus: Executing project activities to deliver outcomes.

Activities

1. Manage physical resources - Equipment, materials, facilities
2. Manage procurements - Vendor relationships, contracts
3. Monitor changes - Track scope, schedule, cost variances
4. Enable learning - Capture and share knowledge
5. Manage communications - Information flow to stakeholders

Project Work Processes

Plan -> Execute -> Monitor -> Adjust -> Repeat
        |                        ^
        +------------------------+

Communication Matrix

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-010" (Communication Management Plan)
  methodology: "M-PM-011" (Change Management Process)

PD-06: Delivery Performance Domain

Focus: Delivering value and outcomes throughout the project.

Value Delivery

Delivery Approaches

Quality Management

Plan Quality -> Manage Quality -> Control Quality
     |               |                 |
     v               v                 v
  Standards     Prevention        Inspection

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-012" (Quality Management Plan)
  methodology: "M-PM-013" (Acceptance Criteria Definition)

PD-07: Measurement Performance Domain

Focus: Tracking progress and performance.

Key Metrics

Earned Value Management (EVM)

Dashboard Elements

• Overall health indicator (RAG)
• Key performance metrics
• Trend analysis
• Risk status
• Milestone status

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-014" (Earned Value Management)
  methodology: "M-PM-015" (Project Dashboard Design)

PD-08: Uncertainty Performance Domain

Focus: Navigating risks, ambiguity, and complexity.

Types of Uncertainty

Risk Response Strategies

For Threats:

• Avoid - Eliminate the threat
• Mitigate - Reduce probability or impact
• Transfer - Shift to third party
• Accept - Acknowledge without action

For Opportunities:

• Exploit - Ensure realization
• Enhance - Increase probability or impact
• Share - Transfer to best positioned party
• Accept - Take advantage if occurs

Risk Register

Agent Integration

Call faion-pm-agent with:
  methodology: "M-PM-016" (Risk Register)
  methodology: "M-PM-017" (Risk Response Planning)

PMBOK 7 Principles (12)

Principles guide behavior and decision-making throughout project work.

P-01: Stewardship

Statement: Be a diligent, respectful, and caring steward.

Application:

• Act with integrity and ethics
• Consider broad impact of decisions
• Be accountable for resources
• Respect others and their perspectives

Indicators:

• Trust from stakeholders
• Ethical decision-making
• Resource efficiency
• Long-term thinking

P-02: Team

Statement: Build a culture of accountability and respect.

Application:

• Foster collaborative environment
• Enable diverse perspectives
• Support individual and team growth
• Create psychological safety

Team Health Check:

• Members feel safe to speak up
• Conflicts resolved constructively
• Contributions recognized
• Learning encouraged

P-03: Stakeholders

Statement: Engage stakeholders proactively.

Application:

• Identify all affected parties
• Understand expectations and influence
• Communicate appropriately
• Build and maintain relationships

Engagement Levels:

P-04: Value

Statement: Focus on value.

Application:

• Align project with business objectives
• Prioritize work that delivers value
• Measure outcomes, not just outputs
• Continuously reassess value

Value Questions:

• What problem are we solving?
• Who benefits and how?
• How do we measure success?
• What is the cost of not doing this?

P-05: Systems Thinking

Statement: Recognize, evaluate, and respond to system dynamics.

Application:

• See the whole, not just parts
• Understand interdependencies
• Consider unintended consequences
• Optimize the system, not components

Systems View:

Internal: Project <-> Portfolio <-> Organization
External: Regulatory <-> Market <-> Technology <-> Society

P-06: Leadership

Statement: Demonstrate leadership behaviors.

Application:

• Inspire and motivate
• Adapt style to situation
• Enable others to lead
• Model desired behaviors

Leadership Styles:

P-07: Tailoring

Statement: Tailor based on context.

Application:

• Adapt processes to project needs
• Consider constraints and environment
• Balance rigor with agility
• Document tailoring decisions

Tailoring Factors:

• Project size and complexity
• Team experience
• Organizational culture
• Regulatory requirements
• Risk tolerance

P-08: Quality

Statement: Build quality into processes and deliverables.

Application:

• Define quality standards upfront
• Prevent defects, don't just detect
• Integrate quality activities
• Continuously improve

Quality Dimensions:

• Performance (does it work?)
• Conformance (meets requirements?)
• Reliability (consistent?)
• Durability (long-lasting?)
• Serviceability (maintainable?)

P-09: Complexity

Statement: Navigate complexity.

Application:

• Recognize complexity sources
• Use appropriate strategies
• Avoid oversimplification
• Embrace emergence when needed

Complexity Sources:

P-10: Risk

Statement: Optimize risk responses.

Application:

• Balance risk with reward
• Consider risk tolerance
• Address both threats and opportunities
• Maintain risk awareness

Risk Appetite Levels:

P-11: Adaptability and Resilience

Statement: Embrace adaptability and resilience.

Application:

• Build flexibility into plans
• Learn from experience
• Recover from setbacks
• Anticipate change

Resilience Practices:

• Short feedback cycles
• Reserve capacity
• Alternative strategies
• Continuous learning

P-12: Change

Statement: Enable change to achieve the envisioned future state.

Application:

• Prepare stakeholders for change
• Address resistance constructively
• Sustain change through reinforcement
• Measure change adoption

Change Readiness:

• Clear vision communicated
• Stakeholders prepared
• Support systems in place
• Quick wins planned

Methodologies (20)

M-PM-001: Stakeholder Register

Problem

Need to identify and track all project stakeholders with their characteristics and engagement approach.

Framework

1. Identify stakeholders

   • Brainstorm with team
   • Review organization charts
   • Analyze contracts and agreements

2. Analyze stakeholders

   • Power/Interest grid
   • Influence/Impact matrix
   • Salience model (Power, Legitimacy, Urgency)

3. Document in register

   • Contact information
   • Role and relationship
   • Expectations and influence
   • Engagement strategy

Template

Agent

Execute with: faion-pm-agent

M-PM-002: Stakeholder Analysis Matrix

Problem

Need to visualize stakeholder positioning for engagement planning.

Framework

Power/Interest Grid:

         High Power
              |
    Keep      |    Manage
   Satisfied  |    Closely
              |
   -----------+----------- High Interest
              |
    Monitor   |    Keep
   (Minimum)  |   Informed
              |
         Low Power

Template

Agent

Execute with: faion-pm-agent

M-PM-003: RACI Matrix

Problem

Need to clarify roles and responsibilities for project activities.

Framework

Template

Validation

• Each row has exactly one A
• Each row has at least one R
• A and R can be same person
• No role overload (too many Rs)

Agent

Execute with: faion-pm-agent

M-PM-004: Team Charter

Problem

Need to establish team agreements, norms, and working arrangements.

Framework

1. Team Purpose - Why we exist
2. Team Values - What we stand for
3. Working Agreements - How we work
4. Communication Norms - How we communicate
5. Decision Making - How we decide
6. Conflict Resolution - How we resolve issues

Template

# Team Charter: [Project Name]

## Purpose
[One sentence describing team's mission]

## Values
- [Value 1]: [Description]
- [Value 2]: [Description]

## Working Agreements
- [ ] Core hours: [time range]
- [ ] Response time: [expectation]
- [ ] Meeting etiquette: [norms]

## Communication
| Type | Channel | Response Time |
|------|---------|---------------|
| Urgent | [channel] | [time] |
| Normal | [channel] | [time] |
| FYI | [channel] | [time] |

## Decision Making
[Process for making team decisions]

## Conflict Resolution
[Steps for resolving disagreements]

## Signatures
[Team member acknowledgments]

Agent

Execute with: faion-pm-agent

M-PM-005: Development Approach Selection

Problem

Need to choose the right development approach for the project context.

Framework

Assessment Questions:

Scoring:

• Count factors favoring each approach
• Consider organizational constraints
• Hybrid if mixed results

Template

Agent

Execute with: faion-pm-agent

M-PM-006: Project Life Cycle Design

Problem

Need to structure the project into phases with appropriate gates.

Framework

Phase Components:

• Entry criteria
• Key activities
• Deliverables
• Exit criteria (gate)

Common Patterns:

Template

# Project Life Cycle: [Project Name]

## Phase 1: [Name]
- Entry: [Criteria]
- Activities: [List]
- Deliverables: [List]
- Gate: [Decision criteria]

## Phase 2: [Name]
...

Agent

Execute with: faion-pm-agent

M-PM-007: WBS Creation

Problem

Need to decompose project scope into manageable work packages.

Framework

Decomposition Rules:

1. 100% rule - WBS contains all work
2. Mutually exclusive - No overlap
3. Deliverable-oriented - Focus on outcomes
4. 8/80 rule - Work packages 8-80 hours

Levels:

1. Project
2. Deliverables / Phases
3. Sub-deliverables
4. Work Packages

Template

1.0 Project Name
    1.1 Deliverable 1
        1.1.1 Sub-deliverable 1.1
            1.1.1.1 Work Package
            1.1.1.2 Work Package
        1.1.2 Sub-deliverable 1.2
    1.2 Deliverable 2
    1.3 Project Management

Validation Checklist

• All scope included (100% rule)
• No overlapping work
• Consistent decomposition level
• Work packages are 8-80 hours
• Deliverable-oriented (nouns)

Agent

Execute with: faion-pm-agent

M-PM-008: Schedule Development

Problem

Need to create a realistic project schedule with dependencies.

Framework

Steps:

1. Define activities (from WBS)
2. Sequence activities (dependencies)
3. Estimate durations
4. Develop schedule
5. Identify critical path

Dependency Types:

Estimation Methods:

• Expert judgment
• Analogous (similar projects)
• Parametric (formula-based)
• Three-point (O + 4M + P) / 6

Template

Agent

Execute with: faion-pm-agent

M-PM-009: Cost Estimation

Problem

Need to estimate project costs accurately for budgeting.

Framework

Cost Categories:

• Labor (internal, external)
• Materials and supplies
• Equipment (purchase, rental)
• Facilities
• Travel
• Reserves (contingency, management)

Estimation Techniques:

Template

Agent

Execute with: faion-pm-agent

M-PM-010: Communication Management Plan

Problem

Need to ensure effective information flow to all stakeholders.

Framework

5 W's of Communication:

• Who needs information?
• What information is needed?
• When is it needed?
• Where/how to deliver?
• Who is responsible?

Template

Communication Channels Formula

Channels = n(n-1) / 2
Where n = number of people

Example: 10 people = 45 channels

Agent

Execute with: faion-pm-agent

M-PM-011: Change Management Process

Problem

Need to control scope, schedule, and cost changes formally.

Framework

Change Control Process:

1. Request submitted
2. Impact analyzed
3. Decision made (approve/reject/defer)
4. Update baseline if approved
5. Communicate decision

Template

# Change Request: [CR-XXX]

## Request Information
- Requested by: [Name]
- Date: [Date]
- Priority: High/Medium/Low

## Description
[What change is being requested]

## Justification
[Why the change is needed]

## Impact Analysis
- Scope: [Impact]
- Schedule: [+/- days]
- Cost: [+/- amount]
- Quality: [Impact]
- Risk: [New risks]

## Recommendation
[Approve/Reject/Defer]

## Decision
- Decision: [Approved/Rejected/Deferred]
- Decision maker: [Name]
- Date: [Date]
- Conditions: [If any]

Agent

Execute with: faion-pm-agent

M-PM-012: Quality Management Plan

Problem

Need to define quality standards and how to achieve them.

Framework

Quality Components:

1. Quality Planning - Define standards
2. Quality Assurance - Process audits
3. Quality Control - Deliverable inspection

Cost of Quality:

Template

Agent

Execute with: faion-pm-agent

M-PM-013: Acceptance Criteria Definition

Problem

Need clear, testable criteria for deliverable acceptance.

Framework

SMART Criteria:

• Specific - Clear and unambiguous
• Measurable - Quantifiable
• Achievable - Realistic
• Relevant - Aligned with objectives
• Time-bound - When to verify

Template

Acceptance Levels

Agent

Execute with: faion-pm-agent

M-PM-014: Earned Value Management

Problem

Need integrated measurement of scope, schedule, and cost performance.

Framework

Core Metrics:

Forecasting:

Interpretation:

Template

Agent

Execute with: faion-pm-agent

M-PM-015: Project Dashboard Design

Problem

Need at-a-glance project health visualization for stakeholders.

Framework

Dashboard Sections:

1. Overall Health (RAG status)
2. Key Metrics (schedule, cost, scope)
3. Milestone Status
4. Risk Summary
5. Action Items

RAG Status:

Template

+------------------+------------------+
|  OVERALL: GREEN  |  BUDGET: $XXX    |
+------------------+------------------+
|  Schedule: GREEN |  Cost: AMBER     |
|  Scope: GREEN    |  Quality: GREEN  |
+------------------+------------------+
|  MILESTONES                         |
|  [x] M1: Done    [ ] M2: In progress|
+------------------+------------------+
|  TOP RISKS                          |
|  R1: [desc] - AMBER                 |
+------------------+------------------+
|  ACTIONS                            |
|  A1: [action] - Due [date]          |
+-------------------------------------+

Agent

Execute with: faion-pm-agent

M-PM-016: Risk Register

Problem

Need to identify, assess, and track project risks systematically.

Framework

Risk Identification:

• Brainstorming
• Checklists
• Interviews
• SWOT analysis
• Assumption analysis

Risk Assessment:

Risk Score = Probability x Impact

Template

Agent

Execute with: faion-pm-agent

M-PM-017: Risk Response Planning

Problem

Need to develop strategies and actions for identified risks.

Framework

Threat Responses:

Opportunity Responses:

Template

Agent

Execute with: faion-pm-agent

M-PM-018: Lessons Learned

Problem

Need to capture and apply knowledge from project experience.

Framework

Collection Points:

• End of each phase/sprint
• After significant events
• Project closure

Categories:

• What went well (continue)
• What went poorly (change)
• Recommendations (improve)

Template

# Lessons Learned: [Project/Phase]
Date: [Date]
Facilitator: [Name]

## What Went Well
| Item | Details | Recommendation |
|------|---------|----------------|
| | | Keep doing |

## What Went Poorly
| Item | Details | Root Cause | Recommendation |
|------|---------|------------|----------------|
| | | | Change process |

## Recommendations for Future Projects
| # | Recommendation | Priority | Owner |
|---|----------------|----------|-------|
| 1 | | High/Med/Low | |

## Attendees
[List of participants]

Agent

Execute with: faion-pm-agent

M-PM-019: Project Closure Checklist

Problem

Need to ensure proper project completion and transition.

Framework

Closure Activities:

1. Verify deliverables accepted
2. Complete financial closure
3. Release resources
4. Archive documentation
5. Conduct lessons learned
6. Celebrate success
7. Administrative closure

Template

Agent

Execute with: faion-pm-agent

M-PM-020: Project Status Report

Problem

Need standardized format for communicating project status.

Framework

Report Sections:

1. Executive Summary (RAG + key message)
2. Progress (completed, in progress, planned)
3. Schedule Status (milestone view)
4. Budget Status (actual vs planned)
5. Risks and Issues
6. Decisions Needed

Template

# Project Status Report
Project: [Name]
Period: [Start - End Date]
Author: [PM Name]

## Executive Summary
**Overall Status:** [GREEN/AMBER/RED]

[2-3 sentence summary of current state]

## Progress This Period
### Completed
- [Item 1]
- [Item 2]

### In Progress
- [Item 1] - [% complete]

### Planned Next Period
- [Item 1]

## Schedule
| Milestone | Planned | Forecast | Status |
|-----------|---------|----------|--------|
| M1 | [Date] | [Date] | GREEN |

## Budget
| Category | Budget | Actual | Variance |
|----------|--------|--------|----------|
| Total | $X | $Y | $Z |

## Risks and Issues
| ID | Description | Status | Action |
|----|-------------|--------|--------|

## Decisions Needed
| # | Decision | By Whom | By When |
|---|----------|---------|---------|

Agent

Execute with: faion-pm-agent

Agents Called

Integration with Other Domain Skills

PM Domain Skill v2.0 - 2026-01-18 Based on PMBOK 7th Edition (2021) and PMBOK 8 updates 8 Performance Domains | 12 Principles | 32 Methodologies (M-PM + M-PMT) Consolidated from: faion-pm-tools

Methodologies