Documentation Management

Maintain clarity and coherence across the repository's documentation.

Documentation Architecture

SAPPHIRE Structure

README.md                    # Landing page: what is this, quick start
│
├── /doc                     # Comprehensive documentation
│   ├── index.md            # Documentation home (MkDocs)
│   ├── user_guide.md       # End-user workflows
│   ├── configuration.md    # Configuration reference
│   ├── deployment.md       # Deployment procedures
│   ├── development.md      # Developer setup & contribution
│   ├── workflows.md        # Pipeline workflow documentation
│   ├── dashboard.md        # Dashboard features & usage
│   ├── bulletin_template_tags.md  # Bulletin templating
│   │
│   ├── /luigi_daemon       # Luigi daemon operations
│   ├── /maintenance        # System maintenance docs
│   ├── /monitoring         # System monitoring docs
│   ├── /modules            # Module-specific docs (planned)
│   │
│   └── /plans              # Planning and issue tracking
│       ├── module_issues.md              # Issue index
│       ├── issues/                       # Detailed issue plans (gi_*.md)
│       ├── documentation_improvement_plan.md
│       └── *.md                          # Architecture/planning docs
│
└── /apps/<module>/         # Module-level READMEs
    └── README.md           # Quick overview, links to /doc/modules/

Key Principles

1. Single source of truth — Each topic in one place, others link to it
2. Progressive disclosure — README → doc/index → specific guides → module READMEs
3. Hybrid module docs — Brief README in module, details in doc/modules/
4. Flat by default — Only nest when clearly necessary (operations, modules)

Task 1: Documentation Audit

1.1 Inventory existing docs

1.2 Check against improvement plan

Read doc/plans/documentation_improvement_plan.md for:

• Completed items (✅)
• In-progress items
• Pending priorities

1.3 Identify issues

• Orphaned docs — Files not linked from anywhere
• Gaps — Missing docs for existing functionality
• Redundancies — Same info in multiple places
• Stale content — Docs that don't match current code
• Misplaced docs — Files in wrong location

Task 2: Documentation Planning

2.1 Use existing roadmap

The doc/plans/documentation_improvement_plan.md contains:

• 7 phases of documentation work
• Priority-ordered tasks
• Status tracking

2.2 For new documentation needs

Use the issue-planning skill to:

1. Analyze what's needed
2. Plan the implementation
3. Create a well-structured issue or add to improvement plan

Task 3: Writing & Updating Docs

3.1 Before writing, determine:

• Audience: end-user, developer, operator?
• Location: doc/ or module README?
• Links: What should link here? What should this link to?

3.2 Module README template

# Module Name

Brief description (1-2 sentences).

## Purpose
Why this module exists.

## Quick Start
```bash
ieasyhydroforecast_env_file_path=/path/to/.env python script.py

Inputs

• input_file.csv — description

Outputs

• output_file.csv — description

Full Documentation

See module documentation

### 3.3 Detailed doc template (for doc/modules/)

```markdown
# Module Name

## Overview
What this module does and who it's for.

## Environment Variables
| Variable | Description | Required |
|----------|-------------|----------|
| `VAR_NAME` | What it does | Yes/No |

## Data Formats
### Input
- Format specification

### Output
- Format specification

## Architecture
[Mermaid diagram if complex]

## Troubleshooting
Common issues and solutions.

3.4 Writing checklist

• Audience is defined
• Purpose clear in first paragraph
• Examples included
• Links to related docs added
• Placed in correct location
• Linked from parent doc
• No redundancy with existing docs

Task 4: Maintenance Routines

On code changes

• Does this change affect any documentation?
• Update relevant docs in same PR/commit
• If larger doc update needed, create separate issue

Periodic review

• Check documentation_improvement_plan.md for pending items
• Verify quick start instructions still work
• Test links aren't broken

Quick Commands

Audit documentation: "Audit the documentation. Start by reading doc/plans/documentation_improvement_plan.md for context, then inventory current docs and identify gaps."

Plan documentation improvements: "Review the documentation improvement plan and help me prioritize next steps."

Write new module documentation: "Help me write documentation for the [module] module. Create both a brief README and detailed doc/modules/ entry."

Check for doc impact: "I'm changing [describe change]. What documentation might need updating?"

Related Skills

• issue-planning: For creating documentation improvement issues
• software-architecture: For understanding module structure when documenting