1. Data Subject Requests (DSRs) (+6)

1. Data Subject Requests (DSRs)

Sub-categories:

• Acknowledgment of receipt
• Identity verification request
• Fulfillment response (access, deletion, correction)
• Partial denial with explanation
• Full denial with explanation
• Extension notification

Key template elements:

• Reference to applicable regulation (GDPR, CCPA, etc.)
• Specific timeline for response
• Identity verification requirements
• Rights of the data subject (including right to complain to supervisory authority)
• Contact information for follow-up

Example template structure:

Subject: Your Data [Access/Deletion/Correction] Request - Reference {{request_id}}

Dear {{requester_name}},

We have received your request dated {{request_date}} to [access/delete/correct] your personal data under [applicable regulation].

[Acknowledgment / verification request / fulfillment details / denial basis]

We will respond substantively by {{response_deadline}}.

[Contact information]
[Rights information]

2. Discovery Holds (Litigation Holds)

Sub-categories:

• Initial hold notice to custodians
• Hold reminder / periodic reaffirmation
• Hold modification (scope change)
• Hold release

Key template elements:

• Matter name and reference number
• Clear preservation obligations
• Scope of preservation (date range, data types, systems, communication types)
• Prohibition on spoliation
• Contact for questions
• Acknowledgment requirement

Example template structure:

Subject: LEGAL HOLD NOTICE - {{matter_name}} - Action Required

PRIVILEGED AND CONFIDENTIAL
ATTORNEY-CLIENT COMMUNICATION

Dear {{custodian_name}},

You are receiving this notice because you may possess documents, communications, or data relevant to the matter referenced above.

PRESERVATION OBLIGATION:
Effective immediately, you must preserve all documents and electronically stored information (ESI) related to:
- Subject matter: {{hold_scope}}
- Date range: {{start_date}} to present
- Document types: {{document_types}}

DO NOT delete, destroy, modify, or discard any potentially relevant materials.

[Specific instructions for systems, email, chat, local files]

Please acknowledge receipt of this notice by {{acknowledgment_deadline}}.

Contact {{legal_contact}} with any questions.

3. Privacy Inquiries

Sub-categories:

• Cookie/tracking inquiry responses
• Privacy policy questions
• Data sharing practice inquiries
• Children's data inquiries
• Cross-border transfer questions

Key template elements:

• Reference to the organization's privacy notice
• Specific answers based on current practices
• Links to relevant privacy documentation
• Contact information for the privacy team

4. Vendor Legal Questions

Sub-categories:

• Contract status inquiry response
• Amendment request response
• Compliance certification requests
• Audit request responses
• Insurance certificate requests

Key template elements:

• Reference to the applicable agreement
• Specific response to the vendor's question
• Any required caveats or limitations
• Next steps and timeline

5. NDA Requests

Sub-categories:

• Sending the organization's standard form NDA
• Accepting a counterparty's NDA (with markup)
• Declining an NDA request with explanation
• NDA renewal or extension

Key template elements:

• Purpose of the NDA
• Standard terms summary
• Execution instructions
• Timeline expectations

6. Subpoena / Legal Process

Sub-categories:

• Acknowledgment of receipt
• Objection letter
• Request for extension
• Compliance cover letter

Key template elements:

• Case reference and jurisdiction
• Specific objections (if any)
• Preservation confirmation
• Timeline for compliance
• Privilege log reference (if applicable)

Critical note: Subpoena responses almost always require individualized counsel review. Templates serve as starting frameworks, not final responses.

7. Insurance Notifications

Sub-categories:

• Initial claim notification
• Supplemental information
• Reservation of rights response

Key template elements:

• Policy number and coverage period
• Description of the matter or incident
• Timeline of events
• Requested coverage confirmation